Policies

Last Updated: December 10, 2025

These Terms of Service (“Terms,” “Agreement”) govern your participation in any trip, retreat, or experience (“Trip”) offered by Wildcrafted Adventures (“we,” “us,” or “our”). By booking a trip with us, you acknowledge that you have read, understood, and agree to be bound by these Terms.

1. Eligibility & Participant Requirements

Participants must:

• Be at least 21 years of age (unless otherwise specified for a specific trip).

• Accurately represent their health, fitness level, and ability to participate in included activities.

• Disclose any medical conditions, allergies, or mobility concerns that may impact participation or require accommodations.

We reserve the right to decline participation to anyone whose behavior or condition may pose a risk to themselves, other guests, or our team.

2. Deposits & Booking

• A non-refundable $500 deposit is required to reserve your spot on any Trip. Your booking is not confirmed until this deposit is received.

• Trips are not considered fully confirmed until at least six participants have booked. If the minimum is not met 2 months before the scheduled start date, the Trip may be canceled. In this case only, deposits and any other trip payments made will be refunded in full.

• Participants must wait to purchase airfare or other non-refundable travel arrangements until they receive written notice that the Trip is fully confirmed. Wildcrafted Adventures is not responsible for any travel costs incurred prior to official confirmation.

3. Payment Options

3.1 Pay in Full

You may pay the full Trip cost after deposit confirmation. Payments can be charged to:

• Credit Card, subject to a 2.9% processing fee, or

• Bank Account (ACH), with no processing fee.

3.2 Monthly Installments

You may choose monthly automatic payments, charged to:

• Credit Card, subject to a 2.9% processing fee, or

• Bank Account (ACH), with no processing fee.

Payment schedules are provided at booking and must be adhered to.

3.3 Responsibility for Remaining Balance

All sales are final. If you attempt to cancel your participation while on a monthly payment plan, the full remaining balance immediately becomes due and will be charged to the payment method on file.

4. Cancellations, Refunds & Transfers

4.1 Participant Cancellations

Wildcrafted Adventures does not offer cancellations, refunds, credits, or partial refunds for any reason, including but not limited to:

• Illness or injury

• Scheduling conflicts

• Travel delays or missed flights

• Personal emergencies

• Changed circumstances

4.2 Trip Cancellations by Wildcrafted Adventures

If we must cancel a Trip due to:

• Low enrollment (fewer than six confirmed guests), or

• Any internal operational reason

You will receive a full refund of all payments made to us. This is the extent of our liability; we do not reimburse external expenses such as flights, lodging, or insurance premiums.

4.3 Transfers

Participants may request to transfer their Trip spot to another individual. Transfers:

• Must be requested in writing

• Are not guaranteed

• Must be approved by Wildcrafted Adventures on a case-by-case basis

Additional requirements may apply depending on the Trip.

5. Required Travel Insurance

All participants must purchase travel insurance that includes:

• Trip cancellation and trip interruption

• Medical emergencies

• Evacuation and repatriation

• Lost luggage

Proof of insurance must be provided prior to departure. Wildcrafted Adventures is not liable for any losses, costs, or expenses if you cancel or cannot attend your Trip — whether or not your insurance reimburses you. Your insurance coverage is a contract between you and the insurance provider.

6. Itinerary Flexibility & Changes

We strive to deliver every Trip exactly as described; however, itineraries may be adjusted when necessary.

We reserve the right to modify, substitute, or adjust any portion of the itinerary due to:

• Weather

• Natural conditions

• Safety concerns

• Vendor or partner availability

• Local regulations

• Situations beyond our control

Such changes do not entitle participants to refunds, credits, or compensation.

7. Assumption of Risk & Personal Responsibility

By registering for a Trip, you acknowledge that adventure travel carries inherent risks, including but not limited to physical activity, varying terrain, weather conditions, transportation, food allergies, wildlife exposure, and other unpredictable circumstances.

You voluntarily accept full responsibility for:

• Your own safety

• Your physical capability to participate

• Any consequences resulting from your actions or decisions

You agree to follow all instructions and safety guidance provided by Wildcrafted Adventures staff and local partners.

8. Liability Waiver

To the maximum extent permitted by law, Wildcrafted Adventures is not liable for:

• Injuries, illnesses, or medical conditions

• Property loss, theft, or damage

• Travel delays or disruptions

• Acts of nature or government

• Third-party negligence

• Personal expenses incurred as a result of itinerary changes, cancellations, or delays

Some jurisdictions may not allow limitations on liability; in such cases, our liability is limited to the maximum extent permitted by applicable law.

9. Participant Conduct

Wildcrafted Adventures reserves the right to remove any participant from a Trip, without refund, if their behavior:

• Endangers themselves or others

• Disrupts group harmony

• Violates local laws

• Interferes with the experience of other participants

All associated costs (e.g., alternate lodging, transportation) are the responsibility of the participant.

10. Media Release

By participating, you grant Wildcrafted Adventures permission to use photographs, videos, and testimonials that include you for marketing, promotional, and commercial purposes.

If you prefer not to be included in media, you must notify us in writing prior to the Trip, and refrain from joining us in group photos or videos during the trip.

11. Governing Law

These Terms are governed by the laws of the state in which Wildcrafted Adventures is registered. Any disputes shall be handled exclusively within that jurisdiction.

12. Arbitration Agreement & Class Action Waiver

12.1 Agreement to Arbitrate
Any dispute, claim, or controversy arising out of or relating to your Trip, these Terms, payments, cancellations, participation, or any interaction with Wildcrafted Adventures (collectively, “Claims”) shall be resolved exclusively through binding individual arbitration, rather than in court. This includes disputes based on contract, tort, statute, fraud, misrepresentation, or any other legal theory.

12.2 Arbitration Rules
Arbitration will be administered by the American Arbitration Association (“AAA”) under its Consumer Arbitration Rules. The arbitration will take place in the state in which Wildcrafted Adventures is registered, unless both parties agree to a different location. The arbitrator’s decision shall be final and binding.

12.3 Exceptions
Either party may bring a Claim in small claims court if the Claim qualifies. This arbitration provision does not require arbitration of claims relating to intellectual property rights or requests for injunctive relief.

12.4 Class Action Waiver
You and Wildcrafted Adventures agree that each may bring Claims only in an individual capacity and not as a plaintiff or class member in any purported class or representative action. The arbitrator may not consolidate multiple parties’ claims or preside over any form of class or representative proceeding.

12.5 Governing Law of Arbitration Agreement
This Arbitration Agreement is governed by the Federal Arbitration Act (“FAA”), and not state arbitration laws, to the fullest extent permitted by law.

13. Acceptance of Terms

By booking a Trip with Wildcrafted Adventures, submitting payment, or participating in any Trip activities, you acknowledge that you have read, understood, and agreed to these Terms of Service.